Most fire districts across the country still log their apparatus and equipment checks on clipboards or paper logsheets. But that’s starting to change, as many departments are beginning to convert from these pen-and-paper systems into digital logbooks. Automating inspections saves departments both time and money since crews can perform their checks with greater efficiency, ensuring that nothing slips through the cracks.
Although the startup costs of implementing such systems are higher than paper-based programs, the savings in the long run are substantial. "A conservative estimate is that a targeted document management effort can return as much as $20 to $40 for every dollar invested," according to a report from totallypaperless.com. These savings are the result of increased productivity; immediate access to decision-critical data; and the ability to keep, organize, and retrieve vast amounts of information like regulatory guidelines, manufacturer specs, and compliance documents.